The grant period is outlined in the grant letter or in a later approval. 

The Carlsberg Foundation must approve any change in the grant period.

A request for change in the grant period must be submitted via the Carlsberg Foundation application and grant system (CF-Grant), no later than one month before the start/end of the grant period.

If the funding has not been fully used at the expiration of the grant period, the remainder of the grant will be repealed.

A request for disbursement must be submitted via the Carlsberg Foundation application and grant system (CF-Grant).

The grant will be reported to the Danish Customs and Tax Administration (SKAT) with reference to the host institution's CVR number.

The grant should be administrated by the Danish institution where the project is conducted.

Any redistribution of individual budget lines exceeding 25 % requires prior approval from the Carlsberg Foundation. For this approval, the Carlsberg Foundation template “Financial statement for budget reallocation”, found at the bottom of this page, must be used. 

To submit the budget reallocation request, the grantee must create a message with the attached file in the Carlsberg Foundation application and grant system (CF-Grant).

Only applicable to projects not part of the agreement on project supplement

The Carlsberg Foundation covers additional expenses incurred to the research institutions in connection with parental leave (for mothers and fathers/co-mothers as defined by the relevant national legislation).

The institution must submit an account of additional expenses to the Carlsberg Foundation, at the end of the parental leave period. Additional expenses constitute the amount remaining from the salary paid including pension contribution and holiday pay and the reimbursement received from public sources.

Additional expenses will be disbursed as a supplementary grant to the existing grant.

The Carlsberg Foundation covers additional expenses incurred to the research institutions in connection with sick leave exceeding 30 days.

The institution must submit an account of additional expenses to the Carlsberg Foundation, at the end of the sick leave period. Additional expenses constitute the amount remaining from the salary paid including pension contribution and holiday pay and the reimbursement received from public sources.

Additional expenses will be disbursed as a supplementary grant to the existing grant.

A grant from the Carlsberg Foundation is given to the main applicant.
In situations regarding job change or death the grant is, by standard, void.

Transference of a grant to another person requires an exceptional reason and must be approved by the Carlsberg Foundation. 

In interviews with journalists and contact with the media about your research, we encourage you to state that your research is funded by the Carlsberg Foundation. Furthermore, it should preferably be clearly stated in all peer-reviewed publications, conference proceedings, monographs etc. that your research is funded by the foundation. 

This is done by adding the following statement to the Acknowledgments: “The work presented here is supported by the Carlsberg Foundation, grant CF00-0000”.

Any invention or utility model produced by employees as a result of work on a project financed by the Carlsberg Foundation must be handled by the host institution according to their internal guidelines.

The Carlsberg Foundation does not take ownership of or require any rights to Intellectual Property resulting from activities supported by the grant.

Procurement of equipment must be made according to the procurement rules that apply to the institution responsible for the procurement and will be considered the property of the institution.

Once the grant period has expired or if the grant holder transfers to another research institution, the purchased equipment will remain the property of the institution responsible for the procurement.

A scientific and financial report including copies of invoices for purchase of equipment/apparatus must be submitted no later than three months after the termination of the grant period. The reports must be submitted via the Carlsberg Foundation application and grant system (CF-Grant) using the Carlsberg Foundation reporting templates.

The grant will terminate when the Carlsberg Foundation has approved the reporting.

If a grant holder does not follow the reporting guidelines, the Carlsberg Foundation has the right to demand the grant either partly or fully repaid.